SME portfolio (for flemish SME only)

Good advice is no excess luxury for SME’s. This investment will certainly pay off in the long run but it does involve a substantial initial cost. In order to limit this budgetary impact, your SME can rely on partial financing from the Flemish Government.

Roolit is a registered service provider for the “advice” section of the SME portfolio underregistration number DV.A237477. In other words, this means that small businesses can claim up to 30% refund and medium-sized businesses up to 20% refund for all our advice services. From 1 January 2020, the maximum annual refund will be 7.500 euros.

Which solutions are eligible?

The services that Roolit offers for the SME Portfolio are the analyses, strategic advice and projects that we develop tailored to the needs of our clients. This includes:

  • The analysis and architecture trajectory of our software projects
  • ICT related advice aimed at improving the current or future business functioning of your company: The advice contributes to the strengthening, growth or transformation of the company in Flanders.
  • Advice on the hardware infrastructure with regard to the current and/or future needs of the company, or with regard to improving cost efficiency, business continuity, energy efficiency and/or flexibility may be eligible.
  • Advice on the choice between own servers (dedicated servers) or servers in the cloud (cloud servers).
  • Analysis of the key requirements that enterprise-wide software (Enterprise Software) such as customer relationship management (CRM) or enterprise resource planning (Enterprise resource planning or ERP) must meet
  • Advice on the choice between standard software and custom software (custom software), commercial software and open source software, and/or purchasing software and leasing software (software as a service or SAAS).
  • Strategic ICT advice: advice on automating current and/or future business processes, advice on (better) aligning ICT with current and/or future business objectives, mapping out opportunities such as new products or services, or new business models or sales channels.

No grants can be obtained via the SME portfolio for ICT-related services of a purely executive nature and for ICT-related services that are part of normal business expenditure.

Software development, including analysis, design, implementation, integration, testing,
installation and maintenance, is not eligible.
We clarify which ICT-related services are eligible
for ICT-related advice and strategic ICT advice,
and which non-eligible advice is

non-eligible ICT-related advice

No subsidies can be obtained for certain ICT-related advice via the SME portfolio.

  • Advice related to the mere sale of software, such as a comparative price study, including
    license optimization, is not eligible.
  • The adaptation or optimization of current business processes to align with new, enterprise-wide ICT solutions is not eligible. These implementation actions are part of normal business expenditure.
  • Technical analyses that are not part of an opinion are not eligible.
    For example:
    • Advice on server migration is not eligible.

Through the SME portfolio, no subsidies can be obtained for ICT-related services of a purely executive nature. A limited guidance of the service provider in the implementation of ICT-related advice or strategic ICT advice, on the other hand, may be eligible.

  • The development of software (including applications, websites and apps), including analysis, design, implementation, integration, testing, installation and maintenance is not eligible. This also includes software maintenance (including installation of patches, software updates and
    security updates), software customer service (helpdesk or technical support) and software optimization.

No subsidies can be obtained via the SME portfolio for ICT-related services that are part of normal business expenditure.

  • Hardware maintenance is not eligible.
  • Software maintenance is not eligible.
  • ICT services (IT consulting) in the sense of outsourcing of ordinary ICT activities is not eligible. ICT services in the sense of advising companies on the use of ICT to achieve business objectives may be eligible if it meets the conditions of ICT-related advice or strategic ICT advice.
  • Customer service for hardware and software (helpdesk or technical support) is not eligible.

Is your business eligible?

You can make use of the KMO-Portefeuille if your company meets 5 criteria specified by the Flemish Government:

  • Your company is an SME (according to the European SME definition) or you practice a liberal profession.
  • Your company has an acceptable legal form.
  • Your office is located in the Flemish Region. That’s where the ‘working people in your company’ are working.
  • You are active in the private sector. The participation of an administrative government is less than 25 percent.
  • Your company has an acceptable main activity.

How much support can your SME count on?

Exactly how many subsidies your company is entitled to depends on the size of your company.

  • Small businesses with fewer than 50 employees and a maximum turnover of 10 million euros are entitled to
    support of 30% of the cost price, limited to a maximum of 10,000 euros per year.
  • Medium-sized companies with fewer than 250 employees and a maximum turnover of 50 million euros are entitled to a 20% reimbursement of the cost price, with a ceiling of a maximum of 15,000 euros per year.

More information can be found on the website of Vlaio
.
Of course, we are also happy to take the time to tell you
all about how we can use the SME portfolio for you.